This privacy notice for AI NOTES & TRANSCRIBE (“Company,” “we,” “us,” or “our”) outlines how we collect, store, use, and/or share (“process”) your information when you use our services (“Services”). This includes when you:
Download and use our mobile application
Use any other application of ours that links to this privacy notice
Engage with us in other related ways, including sales, marketing, or events
Please read this privacy notice carefully to understand your privacy rights and choices. If you disagree with our policies, refrain from using our Services. For any questions, contact us at support@instantainotes.com
We collect personal information that you provide directly, as well as information automatically collected through your device when you use our abservices. This includes:
Personal Information: Name, email address, and other account details you voluntarily provide.
Device Data: Device type, operating system, unique identifiers, IP address, and usage data.
Recording and Audio Data: Audio content and metadata such as duration and timestamps.
We process your information to provide and improve our Services, including generating transcriptions and summaries from your audio recordings, maintaining app security, and communicating with you about your account.
We rely on the following legal bases for processing your data:
Consent: When you voluntarily provide information or agree to its processing.
Performance of a Contract: Necessary for providing services to you.
Legal Obligation: To comply with laws and regulations.
Legitimate Interest: To improve services and ensure security.
We may share your data with trusted third-party service providers like Firebase, OpenAI, and others for essential business operations, such as transcription services and app analytics.
We are not responsible for the privacy practices or content of third-party websites or services linked to or advertised in our Services. You should review their privacy policies before interacting with them.
Your data may be transferred and processed globally, with appropriate safeguards in place to ensure its protection in compliance with applicable laws.
We retain your data for as long as necessary to provide our Services and fulfill our legal obligations. You can request deletion of your account or data at any time.
8. Data Security
We implement technical and organizational security measures to protect your data. While we strive to ensure its safety, no system is 100% secure.
Depending on your location, you may have rights to access, correct, or delete your personal information, among other rights. You can contact us to exercise these rights.
We do not currently respond to DNT signals. For iOS users, we adhere to Apple’s App Tracking Transparency requirements.
If you’re a California resident, you have specific rights under the CCPA, including the right to know, delete, and opt-out of the sale of your personal information.
We may update this privacy notice periodically. When we do, we will notify you through prominent notices or direct communications where required.
If you have any questions or concerns about this privacy notice, you can reach us at support@instantainotes.com
You can review, update, or delete your personal data by contacting us or accessing your account settings within our application.